TRA meeting – September 2017

Attendees:
Lisa Linpower (Chair), Nikki Parrott (Vice-Chair), Francine Bennett (Secretary), Maria Savito (Treasurer), Cordelia Harwood (Blandford Court), Serena Allen (Blandford Court), Linda Toigo (Stratton Court), Jake Snell (Dorset Court), Jerry Kateen (Swanage Court), Emma Thomas (Swanage Court), S Ionades (Blandford Court), Abi Bobyi (Blandford Court), Mattia Reininger (Stratton Court)

Actions
Chase again for clear information on door scheme (EM)

Share service charge bill breakdown with others (CH)

Chase again for clear shared information on whether water tank rebate to service charges has been consistently applied (FB/MR)

Chase again for clarification on business rates and service charges on community flat (EM)

Schedule special open meeting to discuss cleaning issues with HH cleaning manager (LL)

Contact Wayne Hibberd and review options for shrubs in area around Dorchester Court (EM/LT)

1. Update on actions from last meeting
Find out whether Hackney can do a mailout for every open meeting, in order to create quorum for each meeting (FB)

Completed – HH agreed to do this

Chase Hackney again for clear information on business rates and utilities for community flat (EM)

Chased, but still no clear information received

Add rent review to agenda of next open meeting (FB)

Not added, due to still no clarity on business rates and utilities which would factor in

Test different meeting time for next open meeting (FB/LL)

Done – testing 6.30 start this meeting

Invite Major Works representative to next meeting to explain proposed door scheme (EM)

Invited but did not attend or provide any clear information. EM to chase further. 

Contact councillor to raise concerns about proposed door scheme (LL)

Done. Apparently scheme has been cancelled but still awaiting formal confirmation. 

Query whether service charge rebate has been made to all flats affected by tank overcharge (FB)

Queried. No useful reply, will chase once more and then raise as complaint if not resolved

Raise any cleaning concerns to cleaner.estates@hackney.gov.uk (all)

Cleaning manager has complained about our raising concerns, and says that he has inspected and finds the standard acceptable. LL to arrange special open meeting just focussed on cleaning, to discuss issues with him. 

Add bike locker options to next meeting agenda (FB/EM)

Lockers have appeared since last meeting! Apparently these can be rented online

2. Major works representative – to discuss what is the proposed door scheme, purpose, cost,  (EM)
Major Works/Leasehold Services did not attend or give any useful update. EM chasing again to get clear information for us. 

3. Rent review – postpone due to continued lack of information? (FB)
Postponed due to lack of information. 

4. Bike locker options (EM)
Bike hangars have mysteriously appeared since last meeting! Apparently can be rented online for £12 a year. 

5. Any other updates from Hackney Homes (EM)
No special updates. 

6. Any other business (All)

EM is continuing his review of pram sheds to make sure that ownership is properly recorded and that sheds are fairly shared between residents. He is working block by block, and posting notices on shed doors for 28 days, to check who owns which. Unfortunately all records from the previous housing manager on this topic are lost. 

Residents are experiencing significant ASB issues on Swanage and Dorset Courts from a flat which is generating drug detritus and noise late at night from visitors. EM to review. EM also recommended contacting the community safety officer Sam Peters with any concerns to enable him to remain aware. 

LT raised concerns about the state of the grass outside Dorchester Court, and would like to explore options for low-level shrubs instead of grass. LT to contact WH to discuss further. 

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